Receptionist
Full Time / 12 Month
The job of Receptionist is done for the purpose/s of greeting and directing district visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support.
This job reports to the Principal.
Essential Functions
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Assists with overseeing the reimbursement of funds for the vending machine service as well as contacting the company when issues arise for the purpose of correcting monetary issues and ensuring ongoing availability of service.
Collaborates and communicates with SRO on a regular basis for the purpose of providing information and facilitating communication.
Collects and logs all lot officers activity logs for the purpose of ensuring accurate and complete information is available.
Collects and logs all parking tickets for the purpose of ensuing accuracy and following established procedures.
Collects all personal property of students dropped off at the attendance office for the purpose of distributing the items to the appropriate student(s).
Distributes items within the site (e.g. special delivery and overnight mail/packages, messages, faxes, etc.) for the purpose of ensuring receipt to addressee.
Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains reception area materials (e.g. job applications, newsletters, daily schedules, visitor badges, visitor sign-in sheets, event calendars, etc.) for the purpose of providing resource information to visitors, students and staff.
Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare to ensure a safe environment for students and faculty.
Orders supplies for the purpose of providing resources to district staff.
Performs general clerical tasks (e.g. daily faculty news, weekly kudos to the faculty and staff, scheduling, copying, faxing, data entry, filing, assists students with bus passes and information, etc.) for the purpose of supporting office operations.
Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.
Updates and maintains employee and department directories for the purpose of providing efficient & systematic access and distribution.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: English grammar/punctuation/ spelling/vocabulary; and telephone etiquette.
ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with similar types of data; and utilize a variety of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is required.
Education:
Equivalency:
Required Testing Certificates and Licenses
Continuing Educ. / Training
Conflict Resolution Training Crisis Management Training Critical Decision Making Training Threat Detection Training
Clearances
Criminal Justice Fingerprint/Background Clearance
Liberty Public Schools is an Equal Opportunity Employer and promotes a drug free workplace. We have multiple opportunities and welcome you to apply for any position you feel you are qualified to perform.
Applicants for Liberty Public Schools must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
*Salary schedules are published on our website: Liberty Public Schools
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